TITRE DU POSTE:Gestionnaire de projet, partenariats et initiatives stratégiques
DATE DE FERMETURE:28 juin 2021
*Description du poste disponible en anglais seulement

 

JOB SUMMARY

Reporting to the Assistant Scientific Director, the Project Manager, Strategic Partnerships and Initiatives works closely with the Scientific Director to manage relationships with key stakeholders, creates new partnership opportunities and initiatives, and champions and manages new projects as they arise. A thought leader, the incumbent provides clear and sound advice regarding trends in military and Veteran health policy and research, and the impact they will have on stakeholders and research projects. The incumbent provides analytical, research, administrative and project management support to facilitate strategic decision-making and policy development. This includes preparing briefing notes, presentations, reports and proposals. The Project Manager provides leadership and expert-level technical advice on the development, implementation, and evaluation of project activities along, and supports knowledge mobilization and communications activities. The Project Manager plays a critical role in the management and oversight of select working groups dedicated to military and Veteran health research.  The incumbent applies project management methods and best practices to ensure successful implementation of the project objectives. Through their work building strong partnerships, the Project Manager acts as a brand ambassador and works closely with members of the CIMVHR team to extend the reach of and build the CIMVHR brand.

The incumbent manages select funding opportunities and contracts and is responsible for implementing policies and procedures for these opportunities, in consultation with the Assistant Scientific Director.  The Project Manager provides a high level of expertise and strategic direction to the operations of contracts and projects, with duties including project and contract-related reporting; monitoring financial expenses; preparing reports and communication materials; and coordinating special projects and events.

KEY RESPONSIBILITIES
  • Take lead on several sub-committees, special projects and working groups, which involves establishing annual work plans, preparing meeting material, attending meetings, serving as a resource for the groups and assigning action items for follow up. This also includes investigating issues, seeking feedback, managing risks, anticipating challenges and making recommendations. Liaise with counterparts at sponsoring organizations and keep CIMVHR leadership informed of emerging issues and provides advice on how to manage them.
  • Carry out data analysis and research support by collecting, synthesizing and interpreting complex material and data to facilitate strategic decision-making.
  • Work closely with the Communications, Engagement and Events Manager to monitor media reports and government announcements, track and report on trends, policy issues and opportunities. Proactively identify areas of strategic opportunity for CIMVHR.
  • Develop briefing notes, correspondence, reports, presentations, proposals and other short- and long-term planning documents, that are often sensitive and/or confidential in nature.
  • Manage special projects and activities, including writing technical reports and supporting CIMVHR Forum-related assignments, working collaboratively with CIMVHR team members.
  • Serve as the primary liaison and communicate with internal and external stakeholders, including industry and philanthropic partners.
  • Analyse information requests and define data requirements. Take the lead in developing strategies to collect, organize, model and analyse information from a variety of different sources.
  • Provide leadership and manage all operational aspects and day-to-day operations of multi-million dollar CIMVHR funding opportunities and contracts, in consultation with the Assistant Scientific Director and in partnership with strategic partners.
  • Ensure the goals and objectives of funding sponsors are being met, deliverables are acceptable, and project-related problems are being addressed and managed appropriately. Advise the Assistant Scientific Director of any pending issues related to projects including inability to meet current deliverable dates, scope of work changes, currently approved project budgets, invoices, security concerns, pending amendments, or other relevant matters.
  • Administer contract funding and overhead distribution, monitor research accounts, and liaise with CIMVHR financial staff and Queen’s University Research Accounting related to the financial administration of contract funding and ongoing successful administration of contracts and projects.
  • Negotiate contracts with third party institutions and liaise with and resolve contracting issues and legal impediments with subcontracting institutions, legal representatives, and representatives of funding partners. Provide guidance/advice on the review for legal agreements for respective contracts. Analyze all draft legal agreements to identify issues and risk. Based on assessment of the draft agreement, selects the appropriate Reviewer(s) for each. See contracts and agreements through to execution, consulting with Queen’s Research Contracts Unit where appropriate on all matters related to individual and master agreements.
  • In consultation with the Assistant Scientific Director, develop funding calls and criteria for assessment of applications for individual funding competitions. Work in collaboration with CIMVHR staff to publish calls through CIMVHR’s network, on the CIMVHR website, and other communication channels. Collate reviews from an online submission portal and manage the review and selection processes in consultation with the Scientific Director and the funding sponsor. Provide notification of decision to applicants.
  • In coordination with CIMVHR staff, develop, implement, and monitor all policies and procedures related to the CIMVHR peer review process and assist with the ongoing development of the College of Peer Reviewers as requested.
  • Maintain records utilizing principles and tools of project management and ensure changes to deliverable dates or project details are updated regularly.
  • Develop accountability frameworks for researchers.
  • Provide expertise and insight to staff and stakeholders on issues relating to Queen’s research administration, research accounting, ethics, and contract processes.
  • Provide work direction and technical guidance to staff and volunteers. Coordinate and monitor work flow to oversee completion of assignments.
  • Develop documentation regarding research projects as needed, including drafting new templates, information briefs, PowerPoint presentations, and other written materials. Work with the funding sponsor and the Assistant Scientific Director to draft public-facing communications related to active projects. Coordinate the publication of this material with CIMVHR staff. Contribute content to the CIMVHR website, annual report, and social media accounts.
  • Prepare regular reports (financial or other) for stakeholders and Queen’s University as required. Liaise with other contracts staff to prepare an annual summary of challenges, lessons learned, and recommendations for improving contract processes or stakeholder relations for the contract.
  • Work collaboratively with CIMVHR leadership and staff to identify and leverage opportunities for increased operational and programmatic efficiencies. Prepare, revise, or modify policies, processes, or procedures as required to support these identified efficiencies.
  • Identify and pursue opportunities for strategic growth, strengthening of CIMVHR’s brand nationally and internationally, and contributing to revenue growth.
  • Present at and/or attend workshops or meetings, serving as a representative of CIMVHR, while developing or strengthening existing relationships and collaborations.
  • Lead and support special meetings and events, including organizing national and regional engagement sessions with stakeholders.
  • Participate in screening and interviewing job candidates and providing input into staff or volunteer selection. Assign work and oversee its completion.
  • Lead the development and implementation of plans for strategic growth or strategic initiatives in conjunction with the CIMVHR leadership.
  • Undertake other duties as required in support of CIMVHR.
FINANCIAL MANAGEMENT
  • Manage and monitor the granting and budgeting aspect of CIMVHR contracts and projects. Ensure all financial allocations and expenditures are in accordance with the appropriate guidelines and regulations. Perform account administration as required.
  • Manage timely submission of all required financial reporting to funding sponsors. Provide CIMVHR leadership with all necessary financial information required for strategic planning purposes.
  • Monitor research project account activity and ensure the accuracy and validity of account transactions according to University-wide financial and accounting policies, internal controls, and systems. Prepare complex budget proposals and monitor spending progress.
  • Reviews financial policies, internal controls and systems, and recommends changes to the contracting process to increase efficiency and effectiveness.
REQUIRED QUALIFICATIONS
  • University degree in public administration or related field. Master’s degree is considered an asset.
  • Several years (minimum 5+) of experience providing comprehensive research and analytical support to senior leadership teams and committees. Previous work experience in the area of contract administration or legal review (paralegal, etc.) is considered an asset.
  • Education and/or experience in government, public policy, health care sector and/or higher education administration is considered an asset.
  • Experience in leadership/supervisory capacity.
  • Proven project management skills, along with demonstrated computer skills including extensive knowledge of Word, Excel, PowerPoint and database management systems.
  • Proven relationship management skills with demonstrated experience with industry, philanthropic and government agencies.
  • Demonstrated business administration and project management certification/experience is considered an asset.
  • Previous work in a University research environment is considered an asset.
  • Knowledge of Queen’s University structure and financial/computing/administrative systems, procedures, policies and regulations is considered an asset.
  • Bilingualism (English/French) is considered an asset.
  • Consideration may be given to an equivalent combination of education and experience.
SPECIAL SKILLS
  • Respects diversity and promotes inclusion in the workplace.
  • Exceptional interpersonal skills, ability to work collaboratively with internal and external stakeholders, demonstrating a high level of tact, diplomacy and discretion.
  • Excellent written and verbal communication skills: extensive experience preparing reports, presentations, briefing notes, proposals, etc.
  • Excellent document management skills in order to manage amendments and different versions of complex legal amendments.
  • Highly motivated with the ability to work autonomously and use good judgement when making decisions.
  • Demonstrated ability to facilitate collaboration amongst multiple groups.
  • Proven administrative and computer skills (MS Office suite and MS Project) to develop, implement and coordinate a range of support.
  • Strong health policy writing, health data analysis and evaluation skills.
  • Excellent analytical, problem-solving, and planning skills to co-ordinate and support the day-to-day activities of project team.
  • Superior organizational, planning and administrative skills with the ability to cope with multiple demands, manage competing priorities, and meet deadlines.
  • Strong analytical, research and problem solving skills with the ability to synthesize and interpret information, make recommendations and manage complex situation.
  • Ability to show initiative, take ownership and work effectively on diverse and multi-faceted issues.
  • Willingness to work flexible hours on occasion, as required.
  • Strong initiative and self-motivation with a demonstrated ability to work independently, assume responsibility, and significantly contribute to a positive work environment.
  • Ability to recognize emerging problems, resolve them when possible, and seek input and assistance from others in a timely fashion.
  • Sound knowledge of financial management practices. Ability to perform accounting and financial management duties, including the ability to analyze and present financial data.
  • Broad knowledge of university structure, policy, regulations, and administrative systems especially in regards to research administration.
  • Motivational, leadership, and persuasion skills, especially in dealing with government and academic partners.
  • Incumbent must be objective, fair, impartial, and flexible without compromising standards and established policies.
  • Ability to adhere to strict confidentiality.
DECISION MAKING
  • Continually assess and adjust priorities and manage tasks in a fast-paced and demanding environment.
  • Determine necessary changes/enhancements to improve current processes.
  • Establish approaches to analytical problems and make recommendations for action.
  • Determine options or range of solutions to problems where no clear guidelines exist.
  • Make decisions regarding data collection approaches, methods of analysis and presentation.
  • Determine appropriate sources for researching and collecting information, decide on the content, tone, and substance of reports, presentations, briefing/speaking notes, etc.
  • Develop strategies and tactics to facilitate decision making.
  • Determine the type and level of information needed by senior management to support decision making, or if and when escalation is needed.
  • Use judgement to identify more complex matters that should be escalated to the attention of the CIMVHR leadership for decision making or for their awareness, and ensure comprehensive background information is collected and shared.
  • Respond to inquiries from the public/other researchers. Asses the significance of a problem and decide who should assume responsibility for its resolution.
  • Draft financial and policy publication reports.
  • Decide on best alternatives or a range of solutions to a given problem, identify risks and benefits and whether a particular solution falls within ethical guidelines, and make concessions and adjustments as necessary and possible.
  • Make recommendations for standards, policies, and procedures in order to improve internal controls and eliminate redundant procedures. Plan, implement, and evaluate administration policies, procedures, and practices in achieving the goals of CIMVHR.
  • Make day-to-day decisions regarding the financial administration of accounts ensuring monies are dispersed to the appropriate people.
  • Determine and develop content for reports for internal and external documents, and promotional and communication material.
  • Determine the most effective and efficient way to coordinate information flow.
  • Determine effective strategies for managing day-to-day operational challenges on contracts within scope of responsibilities.
  • Support strategic development and implementation of initiatives in conjunction with the Assistant Scientific Director.
  • Identify financial or project management needs of individual research projects and act or communicate appropriately to ensure project timelines and objectives are achieved.
Cliquez sur le bouton ci-dessous pour postuler via CareerQ de Queen's University (en anglais seulement).
-
TITRE DU POSTE :Coordonnateur ou coordonnatrice de la mobilisation communautaire et des événements
TYPE DE POSTE:Temporaire
DURÉE DU MANDAT:Jusqu'au 20 septembre 2022
DATE DE FERMETURE:25 avril 2021
DESCRIPTION

Sous la direction de la directrice exécutive et en collaboration avec l’équipe de direction et avec le ou la Gestionnaire, Participation, communications et activités, le coordonnateur ou la coordonnatrice de la mobilisation communautaire et des événements est, pour l’Institut canadien de recherche sur la santé des militaires et des vétérans (ICRSMV), responsable de la coordination de ces deux fonctions. Le ou la titulaire travaille chaque jour sous la direction du ou de la Gestionnaire, Participation, communications et activités, pour réaliser les événements annuelles et les stratégies de participation. Le coordonnateur ou la coordonnatrice de la mobilisation communautaire et des événements est une personne polyvalente bilingue et énergique qui comprend l’importance de liens forts. Il ou elle organise des activités d’application des connaissances, des conférences, des activités de mobilisation des chercheurs et d’autres activités de sensibilisation.

Le ou la titulaire du poste doit, selon le calendrier des tâches, travailler les soirs et fins de semaine et doit parfois se déplacer pour gérer des activités de l’ICRSMV et y assister.

PRINCIPALES RESPONSABILITÉS
  • Aider à élaborer et à exécuter un plan global d’approche communautaire et de participation, notamment en faisant mieux connaître l’ICRSMV, et à élaborer pour les organisations et les personnes, y compris les titulaires de bourses, des voies de participation et de partenariat qui concordent avec notre mission et notre vision. Assurer le suivi et le renouvellement des protocoles d’entente relatifs aux réseaux.
  • Conformément à la vision globale de l’ICRSMV, travailler en étroite collaboration avec les dirigeants de l’ICRSMV et le ou la Gestionnaire, Participation, communications et activités, pour réaliser le plan des événements de l’ICRSMV.
  • Aider le ou la Gestionnaire, Participation, communications et activités, à planifier les activités du Forum annuel de l’ICRSMV.
  • Soutenir la gestion de projet applicable aux événements dont l’ICRSMV est l’hôte ou l’hôte conjoint, notamment en rédigeant des propositions relatives aux événements et des plans de marketing et de communication et en réalisant des tâches administratives, par exemple élaborer des plans logistiques et surveiller le budget, la direction des médias, les entreprises de l’extérieur et la négociation des contrats. Communiquer avec les autres coordonnateurs ou coordonnatrices des activités des groupes d’intervenants de l’ICRSMV.
  • Favoriser des relations positives et coopératives avec les intervenants clés.
  • Assurer la mise en œuvre d’un outil d’évaluation pour mesurer et garantir l’impact des activités et des partenariats.
  • Jouer le rôle d’ambassadeur et de représentant de l’ICRSMV auprès de groupes de l’extérieur aux niveaux local, national et international. Tisser, entretenir et conserver des liens avec les chercheurs et chercheuses, les donateurs et donatrices, les bénévoles, d’autres intervenants et des organisations communautaires et professionnelles.
  • Exercer selon le besoin des tâches additionnelles en appui de l’ICRSMV.
QUALIFICATIONS REQUISES
  • Détenir un diplôme universitaire en communications ou en relations publiques ou détenir un diplôme d’études postsecondaires d’une durée de trois ans en gestion des activités.
  • Avoir plusieurs années (minimum de cinq ans) d’expérience de la gestion des activités professionnelles ou des communications ou des relations publiques, surtout dans les domaines de la sensibilisation, des relations avec les intervenants et de la planification des activités.
  • Avoir une expérience des interactions avec divers intervenants du milieu universitaire, du milieu gouvernemental et des forces armées.
  • Le bilinguisme (français et anglais écrit et oral) est considéré comme un atout.
  • Une combinaison équivalente de formation et d’expérience peut également être prise en considération.
APTITUDES SPÉCIALES
  • Respect de la diversité et promotion de l’inclusion au travail.
  • Personne très motivée et mettant l’accent sur les résultats capable d’établir des normes et des buts d’un haut niveau.
  • Aptitudes en communication et habiletés interpersonnelles de niveau supérieur pour travailler dans un milieu complexe et décentralisé. Aptitude à satisfaire les besoins et les intérêts de groupes cibles diversifiés.
  • Qualité de planificateur novateur et stratégique des ressources apte à faire preuve d’un bon jugement pour ce qui est de prendre de manière autonome des décisions. Aptitude à analyser des situations complexes et à déterminer un mode d’action approprié en vue de trouver une solution en recourant à des habiletés de niveau avancé d’analyse et de résolution de problème.
  • Aptitude à obtenir la coopération pour amener des groupes de personnes diversifiés à travailler en fonction de buts communs dans un environnement très décentralisé et à les atteindre.
  • Tact et discrétion, maturité et bon jugement d’un niveau élevé et aptitude à composer avec des enjeux sensibles d’une manière professionnelle.
  • Compétence reconnue en matière de gestion de projet et aptitude à gérer de manière irréprochable des projets multiples.
  • Compétence reconnue en matière de gestion de programmes et de projets et expérience pratique confirmée.
  • Expérience fructueuse confirmée dans un environnement très visible où la situation évolue rapidement exigeant un grand professionnalisme et l’aptitude à prendre vite des décisions.
PRISE DE DÉCISION
  • Déterminer, élaborer et mettre en œuvre des stratégies optimales pour faire connaître l’ICRSMV et sa marque et illustrer son excellence grâce à des activités importantes qui jouissent d’une grande publicité et rejoignent un large public.
  • Présenter des recommandations d’ordre budgétaire, notamment relativement au budget de projets individuels, pour que le programme soit réalisé à un coût égal ou inférieur au budget.
  • Analyser et recommander une stratégie optimale en vue de déterminer des commanditaires potentiels dont le soutien financier aide à réduire l’incidence financière des activités sur les ressources financières de l’ICRSMV (activités sans incidence sur les recettes).
  • Déterminer à quel moment il faut porter les problèmes et les décisions à l’attention de la direction et à quel moment il faut agir de manière autonome.
  • Déterminer les problèmes potentiels et les régler lorsque le ou la titulaire appuie des stratégies applicables à la participation des collectivités et aux activités.
  • Déterminer, compte tenu des lignes directrices, la formule, le lieu et les moyens logistiques qui conviennent le mieux à une planification et à une exécution efficaces et efficientes des événements.
  • Déterminer les moyens de communication qui sont les plus efficaces pour établir un rapport avec les groupes cibles.
Cliquez sur le bouton ci-dessous pour postuler via CareerQ de Queen's University (en anglais seulement).
-