POSITION TITLE: Knowledge Translation and Exchange Specialist
DEPARTMENT: Canadian Institute for Military and Veteran Health Research (CIMVHR)
POSITION NUMBER: 00505914
GRADE: 8
CLOSING DATE: September 9, 2020
JOB SUMMARY

Reporting to the Assistant Scientific Director, supporting the senior leadership team, and working collaboratively with the Knowledge Translation Coordinator, the Knowledge Translation and Exchange Specialist (KT&E Specialist) is responsible to develop novel methods to facilitate the complex exchange of information and knowledge between military, Veteran and family research community, policy makers and other stakeholder groups who are working together to analyze military, Veteran and family health research data. The KT&E Specialist will work closely and collaboratively with the Manager, Engagement, Communications and Events to communicate in plain language the impact of CIMVHR research.

The incumbent will demonstrate an understanding of key concepts and considerations with regards to health and well-being research for military, Veterans and their families, and knowledge exchange. The KT&E Specialist will support CIMVHR by using knowledge mobilization strategies, methodologies and tools; researching industry trends and policy developments in order to identify implications and to recommend approaches or projects which support CIMVHR’s mandate; building and managing relationships with agencies, researchers and other partners to inform policy and advance CIMVHRs mandate.

KEY RESPONSIBILITIES
  • Develop, execute and evaluate CIMVHR’s knowledge mobilization plan using a diverse range of methods.
  • Provide subject matter expertise to support the planning and development of CIMVHR’s knowledge mobilization activities and strategies.
  • Provide input into the development of new or on-going monitoring and evaluation frameworks to measure CIMVHR’s progress against yearly and multi-year priorities; support the evaluation of CIMVHR’s annual progress against priorities with are not being met and recommend strategies to address identified gaps.
  • Monitor and evaluate emerging issues in the military, Veteran and family heath research landscape to identify and assess opportunities and policy developments, which are applicable to CIMVHR’s mandate; recommend projects (i.e. KT activities/ initiatives) which address gaps between research and practice.
  • Manage assigned projects; proactively anticipate and resolve issues or delays and exercise judgement in bringing sensitive or challenging issues to the Senior Leadership Team.
  • Identify and foster stakeholder engagement and positive working relationships with the CIMVHR network and partners.
  • Undertakes additional duties as required, in support of CIMVHR.
REQUIRED QUALIFICATIONS
  • University degree in health sciences, social sciences, science communications, public health, epidemiology or another relevant discipline.
  • Several years (minimum 5+) of applicable and progressive relevant experience.
  • Advanced understanding of research (especially in relation to research results); advanced knowledge of policy development and knowledge translation methodologies; and advanced ability to write for key audiences.
  • Demonstrable experience in managing the design, development and implementation of project strategies and activities, preferably within the health and/or non-profit sector; familiarity with program delivery and evaluation methods.
  • Bilingual in English/French (written and oral) is considered an asset.
  • Experience with a variety of research methods; large data sets. Qualitative, quantitative, and mixed methods research design is considered an asset.
  • Consideration may be given to an equivalent combination of education and experience.
SPECIAL SKILLS
  • Respects diversity and promotes inclusion in the workplace.
  • Demonstrated ability to effectively research, write and edit to deadlines for diverse communications (proposals, stories, announcements, case statements) for print, web, e- communication and social media.
  • Highly developed writing and editing skills for different media (print and digital).
  • Ability to work in a confidential, high-pressure environment and to independently make decisions and set and manage shifting priorities, diverse demands and multi-task.
  • Analytical, interpretive and problem-solving skills to help resolve administrative problems and maximize efficiency.
  • Ability to adapt to changing technology and implement new developments to increase productivity.
  • Expertise in data communication software, such as data visualization, publishing, and or graphic design software.
  • Proficiency in using a variety of office software, literature search engines, bibliographic software.
  • Proven project management skills. Innovative and flexible thinking and ability to see projects through from conception to final implementation.
  • Organizational and problem-solving skills. Research and analytical skills in order to collect, process, and summarize data and explain in plain language to others.
  • Capable of working independently, and as a team player, strong initiative, professional and big picture orientation.
  • Knowledge of university procedures, policies, and regulations.
  • Knowledge of Government, health, Veterans and Canadian Armed Forces systems, polices and procedures.
DECISION MAKING
  • Determine content and presentation of reports, work-plans, and other publications, correspondence and communications materials often in consultation with others.
  • Personal judgment and discretion to shape the incumbent's duties on a day-to-day basis as needed and Institute priorities dictate.
  • Determine method to employ in the synthesis and clarification of information.
  • Advise on all aspects of program development and delivery. Provide guidance and advice to others in particular area of expertise.
  • Determine how, when, and to whom information should be distributed.
  • Determine how best to promote CIMVHR research activities and identify when the plan requires amendments to enhance the reach of communication strategies.
  • Establish priorities for publications and other activities in the face of deadlines and limited resources.
  • Problem-solve and resolve issues related to communications and special projects, determining when to refer issues to senior staff.
FOR RESEARCH POSITIONS ONLY YES NO
Is this position technical in nature in a lab or lab-related area?
Does this position support a research project?
If yes, indicate name of the project: Canadian Institute for Military and Veteran Health Research (Veterans Affairs Canada)
Does this position report directly to a Principal Investigator (PI)?
If yes, indicate name of the PI: Dr. David Pedlar
POSITION TITLE: Community Engagement and Events Coordinator
DEPARTMENT: Canadian Institute for Military and Veteran Health Research (CIMVHR)
POSITION NUMBER: 00505913
GRADE: 7
CLOSING DATE: September 14, 2020
JOB SUMMARY

Reporting to the Executive Director and working in collaboration with the senior leadership team and the Manager, Engagement, Communications and Events, the Community Engagements and Events Coordinator is responsible for the coordination of community engagement and events for the Canadian Institute for Military and Veteran Health Research (CIMVHR). The position will take daily work direction from the Manager, Engagement, Communication and Events to implement the annual events and engagement strategies. The Community Engagement and Events Coordinator is a bilingual, high-energy multi-tasker who understands the importance of strong relationships. This position has responsibility for organizing knowledge mobilization events, conferences, researcher engagement activities and other outreach functions.

The schedule for this position requires the incumbent to work evenings and weekends, with occasional travel to manage and attend CIMVHR events.

KEY RESPONSIBILITIES
  • Assists in the development and execution of an overall plan for community outreach and engagement, including raising awareness about CIMVHR, and the development of engagement and partnership pathways for individuals, including Fellows, and organizations that align with our mission and vision. Responsible for tracking and renewing network MOUs.
  • Aligned with the overall CIMVHR vision, works closely and collaboratively with the CIMVHR leadership and the Manager, Engagement, Communications and Events to implement CIMVHRs event plan.
  • Provides support to the Manager, Engagement, Communications and Events in the event planning for CIMVHR’s annual Forum.
  • Provides project management support to CIMVHR hosted and co-hosted events, including drafting event proposals, marketing and communications plans, completing administrative tasks, such as logistic plans, monitor budget, media management, external companies and contract negotiations. Liaises with other event coordinators from CIMVHR stakeholder groups.
  • Fosters positive and collaborative relationships with key stakeholders.
  • Responsible to implement an evaluation tool to gauge and ensure impact of events and partnerships.
  • Acts as an ambassador and representative of CIMVHR, to external audiences on a local, national and international level. Builds, cultivates and maintains relationships with researchers, donors, volunteers, other stakeholders, community and professional organizations.
  • Undertakes additional duties as required, in support of CIMVHR.
REQUIRED QUALIFICATIONS
  • University degree in Communications, Public Relations or a three year post-secondary degree in event management.
  • Several years (5+ minimum) experience working in professional event management or communications/public relations with a focus on outreach, stakeholder relations and event planning.
  • Experience interacting with various stakeholders from academia, government and the military.
  • Bilingual in English/French (written and oral) is considered an asset.
  • Consideration may be given to an equivalent combination of education and experience.
SPECIAL SKILLS
  • Respects diversity and promotes inclusion in the workplace.
  • Highly motivated and results-driven individual able to set high standards and goals.
  • Superior communication and interpersonal skills to work well in a complex, decentralized environment. Ability to respond to the needs and interests of diverse audiences.
  • An innovative and strategic planner of resources with the ability to exercise good judgment in making independent decisions. Ability to analyze complex situations and determine appropriate course of action to reach a resolution, using advanced analytical and problem solving skills.
  • Ability to win cooperation, to facilitate diverse groups of people to work toward, and succeed in, shared goals in a highly decentralized environment.
  • High level of tact and discretion, maturity and good judgment, and the ability to deal with sensitive issues in a professional manner.
  • Proven project management skills and the ability to manage multiple projects flawlessly.
  • Proven program and project management skills with demonstrated “hands-on” experience.
  • Demonstrated successful experience in a highly visible, fast-paced environment requiring a high level of professionalism and quick, appropriate decision-making skills.
DECISION MAKING
  • Identify, develop and implement optimum strategies to market CIMVHR and its brand and showcase its excellence through high-profile events that are highly publicized and reach broad audiences.
  • Make budgetary recommendations including for individual project budgets with the expectation of meeting program delivery within or under budget.
  • Analyze and recommend optimum strategy for identifying potential sponsors whose financial support helps reduce the financial impact of events on CIMVHR’s financial resources (i.e. revenue-neutral events).
  • Determine when to take issues and decisions to senior staff and when to act independently.
  • Identify potential issues and resolve accordingly, when providing support for community engagement and events strategies.
  • Decide most appropriate format, venue and logistics, within guidelines, for effective and efficient event planning and delivery.
  • Determine which communication vehicles will be the most effective to engage audiences.
RESEARCH ASSESSMENT QUESTIONS YES NO
Is this position technical in nature in a teaching or research lab or lab-related area?
Does this position support a research project?
If yes, indicate name of the project: CIMVHR
Does this position report directly to a Principal Investigator (PI)?
If yes, indicate name of the PI: